Executive PA M/F

About Voltalia

At Voltalia we are passionate about renewable energies! We are an electricity producer from wind, solar, hydro, biomass and storage and also a service provider to 3rd party clients such as Development, EPC, O&M and Distribution. Today we are in 20 countries, split among 4 continents, and offering a global operating capacity to our clients. We are listed on the regulated Euronext market in Paris since July 2014.

Main Responsibilities

Diary Management / Coordination & Administration

• Planning and organization of extensive travel schedule
• Planning and organization of daily and monthly schedule/agenda of Country Manager:
  o Management, organization, and optimization of the diaries
  o Meetings and other commitments scheduling
  o Team meetings, workshops etc. as required
• Follow-up of monthly and quarterly reporting of all Managers, Asset Owners etc., scheduling, agenda management, meeting minutes, documentation, etc.
• Document development, review and amendment, namely for Monthly and Quarterly Reports in the appropriate format.
• Implement and maintain contacts registration database.
• Interface with the broader teams for coordination meetings.
• Supporting the Country Manager with various reports and any other related items.

Business Travel

• In charge of requesting flights and travel logistics for Country Manager.
• Monitoring travel costs and periodical reporting for the South African team.
• Monitoring travel roster of team members and ensuring adherence to the travel policy.

Communication

• Coordinating communication efforts to the internal stakeholders (local team).
• Assist in the preparation of reports i.e. track spend vs budget.
• Collate and update monthly cash flow request from various Business Lines.
• Follow-up of all Request for Commitment requests, PO requests, collection of signatures, registration of documents etc.

General

• Support BL’s Senior Managers as and when required.
• Provide high level support and coordination with Office Management team in Cape Town.
• Any ad hoc task as required from time to time.

Requirements

The ideal candidate will be/have:

• Related certification/course advantageous;
• Previous experience in a renewable energy or related environment is a distinct advantage;
• At least 5 years of relevant experience in a similar role is essential.
• Proficient in MS office tools (PowerPoint, Excel, Word, Visio, etc.).

Key Skills

• Team spirit and positive attitude;
• Professionalism and ethical conduct;
• Attention to detail is essential;
• Able to communicate effectively at all levels of the organization;
• Proactive, resilient and ability to work under pressure;
• Ability to adapt to multicultural environments;
• Excellent verbal and written communication skills;
• Ability to organise effectively and prioritise own workload;
• Respectful and confidential.

Business Line
EAI - Growing Countries

Contract Type
Not defined yet

Location
South Africa