PA/Secretary to Divisional Director

Reporting to the Divisional Director to support them in fulfilling their responsibilities, contributing to the overall success of the business through the provision of efficient and effective administrative support.

You will be expected to:

• Work closely with the Director to ensure that tasks such as reports, incoming post and correspondence, management of diary/meetings schedule and email are dealt with efficiently.
• Type letters, memos, Board Reports, schedules, etc., and follow up responses if required.
• Liaise with internal customers to ensure a smooth workflow between departments and with Head Office.
• Monitor costs incurred by the Department or Divisional Office.
• Perform general office administration tasks as and when required to meet the needs of the department – e.g. faxing, filing, photocopying, dealing with telephone calls.
• Provide other appropriate ad hoc duties and administrative support for other departments, as and when required.

To be successful you will have:

• Experience of working in a secretarial/admin role.
• Experienced audio typist, with intermediate to advanced level of proficiency with MS Office programs and a good standard of written English. Ability to generate professional correspondence unaided.
• Self-disciplined, with demonstrably good time management skills and the ability to manage a number of priorities.
• Ability to multi-task and work efficiently and accurately under pressure.
• Team player, supportive of colleagues.
• Professional and pleasant manner in dealing with internal and external customers.
• Excellent telephone skills.