Personal Assistant: Financial Management

About the Role: We are seeking an experienced Personal Assistant with exceptional organizational skills, multitasking ability, and attention to detail to support our Financial Management team. If you thrive in a fast-paced corporate environment and excel at seamless coordination, this opportunity is for you! Key Responsibilities:

1. Support Heads of Department:
   • Serve as the right hand to the Heads of the Financial Management Department.
   • Manage their calendars, handle travel logistics, and provide general administrative support to the financial team.
2. Event and Meeting Coordination:
   • Organize internal and external meetings, including room bookings, IT setup, and catering arrangements.
   • Plan and execute monthly team Townhalls and ‘Power Hour Sessions,’ ensuring smooth operation of each event.
3. Document and Office Management:
   • Format documents with a keen eye for detail and manage office supplies.
   • Oversee the Financial Management group email and Teams chat, ensuring timely updates and information sharing.
4. Auditor Liaison:
   • Facilitate auditor visits, managing room reservations, access arrangements, and necessary IT setups.
5. Communication and Team Spirit:
   • Compile and distribute the Monthly Newsletter "Pulse."
   • Lead the Fun Committee in organizing engaging activities such as Boerie Days and themed dress-up events.
6. General PA Duties:
   • Handle a variety of tasks including expense claims and IT requests to keep the department running efficiently.
   • Provide ad-hoc assistance to the Executive PA to the CFO as needed.

Who We're Looking For:

• Qualification:
  • Matric and/or National Diploma in Secretarial Studies (ideal).
• Experience:
  • 8+ years of proven experience as a PA in a corporate setting.
• Skills:
  • Strong organizational, communication, and multitasking abilities.
  • Proactive problem-solver who enjoys challenges and can adapt to changing priorities.
• Personality:
  • A proactive, adaptable individual who thrives in a dynamic, fast-paced environment.

Additional Information:

• Location: [Company Location]
• Clear criminal and credit record required.

If you are a dedicated professional with a knack for organization and a passion for supporting a dynamic team, we encourage you to apply!